December holiday closing for UIC Purchasing and Contract Management
Dear faculty members:
In-office and virtual shutdown for UIC Purchasing and Contract Management
No services are currently planned from the close of business Thursday, Dec. 21, through Jan. 1, 2024. Full services will resume Tuesday, Jan. 2, 2024.
Procurements
From the close of business Dec. 21, 2023, through Jan. 1, 2024, there will be no UIC Purchasing and Contract Management staff available to process purchase orders or contracts. Departments that need critical supplies during this period should use the P-Card or T-Card, if allowable, or plan now to submit iBuy requisitions (for purchases between $10,000 and $100,000, the competitive bid threshold) by Dec. 20. Purchasing will do its best to issue purchase orders for such critical supplies by close of business Dec. 21.
Contracts/obligations requiring comptroller signature and/or president and comptroller approval
For any contracts or other obligation documents that will require comptroller delegate signature, and any procurements that will be $250,000 or more and therefore require chief legal, president and comptroller approval, arrangements should be made prior to close of business Dec. 21 to obtain such signature/approval support during the holiday break, if such signatures/approvals cannot be secured by Dec. 20. Notice of such impending contracts/obligations shall be sent to Debra Matlock and Aaron Rosenthal by Dec. 20, summarizing the transaction and explaining the urgency requiring signature/approvals during the holiday break, and expected date for receipt. We will coordinate with university counsel to obtain chief legal approval.
Happy holidays to you and yours!
Best,
Debra D. Matlock, JD
Executive Director, UIC Purchasing and Contract Management
For more information, please contact:
